Privacy Policy

Introduction

Welcome to the Smyths Toys careers privacy policy.

Smyths Toys HQ Unlimited Company trading as Smyths Toys Superstores is a company incorporated in Ireland with company number 501390 and having its registered office at Lyrr Building 1, Mervue Business Park, Galway, Ireland (“Smyths Toys”, “we” or “us”). We respect your privacy and take our responsibilities seriously in relation to the processing and security of your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our careers website www.smythstoys.com (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

PURPOSE OF THIS PRIVACY POLICY

This privacy policy aims to give you information on how Smyths Toys collects and processes your personal data through your use of this website, including any data you may provide through this website when you create an account, sign up to our job alerts, apply for a job or attend for interview(s).

CONTROLLER

The Smyths Toys group is made up of different legal entities, including Smyths Toys HQ UC and its subsidiaries and associates (the “Group”). This privacy policy is issued on behalf of the Group so when we mention “Smyths Toys”, “we”, “us” or “our” in this privacy policy, we are referring to the relevant company in the Group responsible for processing your data. Smyths Toys HQ UC is the controller and responsible for this website.

We have appointed a privacy officer who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the privacy officer using the details set out below.

CONTACT DETAILS

Privacy Officer

Smyths Toys HQ Unlimited Company

Lyrr Building 1

Mervue Business Park

Galway

Ireland

Email: privacy@smythstoys.com

We are committed to complying with the terms of data protection legislation and to the processing of personal data in a lawful, fair and transparent manner. If, however, you believe that we have not complied with our obligations under data protection legislation, you have the right to lodge a complaint with your national supervisory authority. Our Lead Supervisory Authority is the Data Protection Commission and you can file a complaint online at www.dataprotection.ie. We would, however, appreciate the chance to deal with your concerns before you approach the supervisory authority so, please contact us in the first instance.

CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES

We keep our privacy policy under regular review. This privacy policy was last updated in July 2022.

It is important that the personal data we hold about you is accurate and current. Please let us know if your personal data changes during your relationship with us.

THIRD PARTIES

We always endeavour to deal with vendors and other third parties who are GDPR compliant or, in the case of third parties located outside the EEA, who have adequate measures in place to safeguard the security of personal data. This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit. We accept no liability howsoever arising for the content or reliability of these third party websites or the data collection and use practices or security measures used by such third parties.

THE DATA WE COLLECT ABOUT YOU

Information you give us. This is information about you that you give us by creating an account, applying for a job, corresponding with us by phone, email or otherwise and attending for interview(s). It includes information you provide when you use our website or report a problem with our website.

We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:

  • Identity Data includes first name, last name, title, date of birth and gender.
  • Contact Data includes email address and telephone number.
  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. We collect this data by using cookies.
  • Profile Data includes your job applications, your interests, preferences, CVs, cover letters, references, professional membership information, interview notes.
  • Usage Data includes information about your visit to our website, including the full Uniform Resource Locators (URL), clickstream to, through and from our website (including date and time), page response times, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.
  • Communications Data includes your preferences in receiving job postings or alerts from us and your communication preferences.

While we can never guarantee that the transmission or processing of personal data is entirely risk free, especially the transmission of personal data over the internet, we are committed to ensuring personal data is processed in a lawful, fair, transparent and responsible way.

We may collect Special Categories of Personal Data about you in relation to your religious and/or political beliefs if you are applying for a role in one of our stores in Northern Ireland in compliance with our obligations under the Fair Employment and Treatment (Northern Ireland) Order 1998 (as amended).

IF YOU FAIL TO PROVIDE PERSONAL DATA

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with services). In this case, we may have to close your account you have with us and/or reject your application but we will notify you if this is the case at the time.

HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • where we need to perform the contract we are about to enter into or have entered into with you;
  • where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests; and/or
  • where we need to comply with a legal or regulatory obligation.

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Purpose/Activity Type of data Legal basis for processing
To register your account
  • Identity Data
  • Contact Data
  • Profile Data
  • Communications Data
  • Performance of a contract
  • Legitimate interests in growing and developing our business
To manage our relationship with you, to notify you of changes to our terms and/or policies
  • Identity Data
  • Contact Data
  • Profile Data
  • Legitimate interests in growing and developing our business
  • Compliance with a legal obligation
To administer and protect our business (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
  • Usage Data
  • Technical Data
  • Identity Data
  • Contact Data
  • Legitimate interests in growing and developing our business
  • Compliance with a legal obligation
To use cookies to operate our website
  • Usage Data
  • Technical Data
  • Legitimate interests in growing and developing our business
To provide you with information about job opportunities
  • Identity Data
  • Contact Data
  • Profile Data
  • Communications Data
  • Performance of a contract
  • Legitimate interests in growing and developing our business
To make suggestions and recommendations to you about jobs that may be of interest to you.
  • Identity Data
  • Contact Data
  • Profile Data
  • Technical Data
  • Usage Data
  • Communications Data
  • Performance of a contract
  • Legitimate interests in growing and developing our business
To review your suitability for recruitment and recruit
  • Identity Data
  • Contact Data
  • Profile Data
  • Performance of a contract
  • Legitimate interests in growing and developing our business
To conduct interviews with employees
  • Identity Data
  • Contact Data
  • Profile Data
  • Performance of a contract
  • Legitimate interests in growing and developing our business

COOKIES

This website uses mandatory cookies in order for you to use our website. For more information about the cookies we use, please see our cookie policy.

CHANGE OF PURPOSE

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at privacy@smythstoys.com. If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

DISCLOSURES OF YOUR PERSONAL DATA

We may disclose your information to third parties if you consent to us doing so as well as in the following circumstances:

You agree that we have the right to share your personal information with the following recipients or categories of recipients:

  • Selected third parties including:
  1. any department or authorised person within the Group, or any member company within the Group;
  2. business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you; and
  3. government agencies, authorities or departments for the purposes of complying with any security requirements or legal obligations.
  • We will disclose your information to third party recipients:
  1. in the event that we sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of our business or assets;
  2. if all or substantially all of our business or assets are acquired by or transferred to a third party whether in the event of a merger, reorganisation, transfer of undertakings, receivership, liquidation or other winding up or other similar circumstances, in which case personal data held by us will be one of the transferred assets;
  3. if we are under a duty to disclose or share your personal data in order to comply with any law, legal obligation or court order, or in order to enforce rights under the GDPR or other agreements; and
  4. to protect our rights, property or safety and of our customers, or others. This includes exchanging information with other companies and organisations for the maintenance and security of our website and our business.

INTERNATIONAL TRANSFERS

Personal data may be shared and/or transferred to our trusted partners and service providers who operate or maintain their servers outside of the European Economic Area (“EEA”), where the privacy and data protection laws may not be as protective as those in the EEA. This is only for the purposes of providing, and to the extent necessary to provide the services to you. There are special requirements set out under Chapter V of the GDPR (with which we would comply) to regulate such data transfers and ensure that adequate security measures are in place to safeguard and maintain the integrity of your personal data on transfer.

Please contact us at privacy@smythstoys.com if you want further information on the specific mechanism used by us when transferring your personal data outside of the EEA.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator or supervisory authority of a breach where we are legally required to do so.

HOW LONG WILL YOU USE MY PERSONAL DATA FOR?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal or reporting requirements. This means that the period of time for which we store your personal data may depend on the type of data we hold.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. This may vary according to legal requirements and other regulatory requirements in a particular country.

Details of retention periods for different aspects of your personal data are available upon request by emailing privacy@smythstoys.com.

YOUR PERSONAL DATA AND YOUR LEGAL RIGHTS

You have the right to:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. Any such request should be submitted to us in writing and sent to privacy@smythstoys.com. 

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. To do so at any time, please contact us by email at privacy@smythstoys.com .

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms. To exercise your right to object at any time, please email privacy@smythstoys.com. Should you object, we will no longer process your personal data for these purposes unless doing so is justified by a compelling legitimate ground as described above.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

NO FEE USUALLY REQUIRED

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

WHAT WE MAY NEED FROM YOU

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

TIME LIMIT TO RESPOND

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

PERSONAL RIGHTS

The rights described in this section are personal rights and are exercisable only by the individual person (or data subject) concerned.